Florida Wedding Transportation — Bride, Groom, Bridal Party, and Guest Shuttles

Standard decoration includes ribbon in the couple's color palette, a "Just Married" sign for the rear window, and floral accents coordinated with the florist. Interior includes a white runner on the back seat and chilled champagne glasses (the couple supplies the bottle). The chauffeur wears formal attire — tuxedo or dark suit. Custom decoration beyond the standard package, such as monogrammed signage or themed interior accents, is quoted separately. Adhesive decals on paint or glass are not permitted because they damage the finish; magnetic signs and ribbon-based decoration are welcome.

A 150-guest wedding with two hotel blocks (roughly 100 guests at hotel A and 50 at hotel B) typically uses two Sprinters running a 15-minute loop between hotel A and the venue, one Sprinter running hotel B to the venue on the same schedule, and the same three Sprinters running return loops for 60 to 90 minutes after the reception ends. If the venue has limited guest parking — common at Vizcaya, Deering Estate, and Key West venues — add a fourth shuttle for overflow. The coordinator recommends the exact count after the planning call based on venue layout and guest distribution.

Gratuity is discretionary and not included in the wedding package. For chauffeurs, 15 to 20 percent of the vehicle cost is customary in the Florida wedding market. For the dedicated wedding coordinator, a flat gratuity is common but not expected. Some couples include the gratuity in the final payment; others hand it directly to the chauffeur and coordinator on the wedding day. The invoice will never include an automatic gratuity line.

The coordinator builds a written transportation plan with buffer time between the ceremony exit and reception entrance. For a Vizcaya ceremony followed by a Coral Gables reception at The Biltmore (roughly 10 minutes apart), the plan accounts for ceremony-exit photos, vehicle loading, the drive, and arrival staging at the reception entrance. The wedding party Sprinter follows the couple vehicle so the entire party arrives together. Guest shuttles begin running to the reception venue during the ceremony so the cocktail-hour crowd is already there when the couple arrives.

The fleet consists of Luxury Sedans (Mercedes-Benz E-Class / BMW 5 Series), Executive SUVs (Cadillac Escalade / Lincoln Navigator), and Mercedes-Benz Sprinter Executives. Vintage or specialty vehicles (Rolls-Royce, classic Bentley, convertible) are not part of the in-house fleet but can be sourced through partner vendors and integrated into the transportation plan. The coordinator manages the third-party vehicle alongside the rest of the fleet so the couple has a single point of contact. Partner-sourced vehicles are quoted separately and confirmed based on availability.

Key West weddings require out-of-market chauffeur logistics. Chauffeurs travel from Miami or Fort Lauderdale (3.5 hours via US-1) and overnight accommodation is included in the proposal. Chauffeurs assigned to Key West weddings know the one-way street grid, the Duval Street closure schedule during Fantasy Fest and holiday weekends, the Truman Annex access points, the Casa Marina Reynolds Street entrance, and the Southernmost House loading on Duval. Guest shuttles run between Old Town hotel blocks (Margaritaville, The Marker, Hyatt Centric) and the venue. Compact vehicles are preferred because Old Town streets are narrow.

Naples and Marco Island weddings use chauffeurs familiar with the Gulf Coast resort circuit. For a Ritz-Carlton Naples ceremony on the beach with reception in the Grand Ballroom, the couple vehicle stages at the main porte-cochere and guest shuttles run from downtown Naples hotels (Inn on Fifth, The Naples Grande) via US-41. Marco Island weddings (JW Marriott, Hilton Marco Island) use the Jolley Bridge approach; Sprinters stage in the resort lot. Out-of-market chauffeur accommodation is built into the proposal for both locations.

Yes. The transportation plan starts with the first pickup of the day, which is typically the bride and bridesmaids heading to the hair-and-makeup salon or the salon team arriving at the getting-ready suite. For a bride getting ready at the Four Seasons Palm Beach with hair and makeup at a salon on Worth Avenue, the Sprinter picks up the bridal party, delivers them to the salon, waits through the session (typically 2 to 4 hours), and brings them back to the getting-ready location. The coordinator schedules this pickup backward from the ceremony start time to avoid compression.

Three to six months for weddings during peak Florida season (October through May), especially for Palm Beach, Miami Beach, Key West, and Naples venues. Early booking guarantees preferred vehicle classes, allows time for the venue walkthrough, and gives the coordinator adequate planning runway. Smaller weddings and off-peak dates can be arranged with two to four weeks of notice. Destination weddings in Key West or Naples book further out because out-of-market chauffeur logistics are involved.

Every wedding package includes a backup vehicle staged within 10 minutes of the primary venue at no additional cost. If the couple vehicle or a shuttle has a mechanical issue, the backup deploys immediately and dispatch sends a replacement to take over the standby role. The coordinator monitors vehicle status through a shared dispatch channel and communicates with the planner in real time. The backup is typically an Executive SUV because it can substitute for either a sedan (couple) or supplement a shuttle if needed.

Yes. The transportation plan includes scheduled photo-stop windows at locations the couple and photographer choose — Vizcaya gardens, the Art Deco Historic District on Ocean Drive, Flagler Museum in Palm Beach, Truman Waterfront Park in Key West, Ringling Museum gardens in Sarasota, or the Disney Boardwalk in Orlando. The chauffeur waits during the session and adjusts departure time based on the photographer's real-time call. The coordinator communicates timing adjustments to the guest shuttle team so the cocktail hour schedule absorbs any delay.

No tickets. Guests board by showing up at the designated pickup spot at the published times. Printed shuttle cards are provided for welcome bags and include the pickup location (hotel lobby or motor court), departure times, and return schedule. Each shuttle has a branded sign in the windshield identifying the wedding name and destination. The coordinator confirms with the hotel that a loading zone is reserved during the shuttle window. For a 150-guest wedding with two hotel blocks, shuttles typically run 90 minutes before the ceremony with 15-minute intervals.

The coordinator adjusts the entire downstream timeline in real time. The cocktail-hour shuttle continues running so guests are not stranded. The couple vehicle holds position at the ceremony venue. The wedding-party Sprinter adjusts its photo-stop schedule to absorb the delay or drops one stop if the reception start time is fixed. The coordinator communicates the shift to every chauffeur and to the planner via a shared channel. Late ceremonies are one of the most common wedding-day changes and the plan is designed to flex.

Yes, and most packages include them. Rehearsal dinner transport the night before typically uses one sedan or SUV for the couple and immediate family plus a Sprinter for the broader wedding party. Common rehearsal dinner routes include Palm Beach hotels to Worth Avenue restaurants, Miami Beach hotels to Coral Gables restaurants, and Key West hotels to Old Town restaurants. The post-wedding brunch the morning after uses the same structure at a reduced cadence — one loop from the hotel block to the brunch venue. Multi-day packages (rehearsal, wedding, brunch) receive a bundled discount.

Wedding bookings have a custom cancellation schedule because of the long lead time: full deposit refund if cancelled more than 90 days before the wedding date, 50 percent refund for cancellations 30 to 90 days out, and no refund within 30 days. Date changes (postponement) within the same calendar year are accommodated without penalty when dispatch has availability on the new date. Force majeure situations — hurricane, mandatory evacuation, venue closure — waive the cancellation fee on a case-by-case basis.

Yes, and this is the default setup. The couple rides alone in the decorated Luxury Sedan or Executive SUV from the ceremony to the reception, with a stop for couple photos if the photographer schedules one. The bridal party follows in the Sprinter. The couple vehicle is the only vehicle with interior decoration (white runner, champagne glasses, ribbon), giving the couple a few minutes of private time between the ceremony and the reception entrance.